Crystal Reports 2016: The Ultimate Guide to Download and Install

Crystal Reports Download 2016: A Complete Guide

If you are looking for a powerful and versatile business intelligence reporting tool, you might want to consider Crystal Reports. Crystal Reports is a software solution that allows you to create, design, and deliver formatted and dynamic reports from virtually any data source. In this article, we will guide you through the process of downloading, installing, updating, and using Crystal Reports 2016, the latest version of this popular software.

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What is Crystal Reports and why do you need it?

Crystal Reports is a software solution developed by SAP, a leading provider of enterprise software solutions. Crystal Reports can help you analyze your data by creating richly formatted, pixel-perfect, and multipage reports that can be delivered in over a dozen formats, such as PDF, Excel, Word, HTML, XML, and more. You can also share your reports with others via email, web portals, or mobile devices.

Crystal Reports features and benefits

Some of the main features and benefits of Crystal Reports are:

• It supports a wide range of data sources, such as databases, spreadsheets, text files, web services, XML files, SAP systems, and more.

• It has a user-friendly interface that allows you to drag and drop fields, charts, tables, images, and other elements onto your report design.

• It has a powerful formula editor that allows you to create custom calculations, expressions, and functions.

• It has a variety of report templates and wizards that help you create professional-looking reports quickly and easily.

• It has a flexible report layout that allows you to customize the appearance and behavior of your reports.

• It has a comprehensive report viewer that allows you to preview, print, export, or refresh your reports.

• It has a robust security system that allows you to control who can access, view, or modify your reports.

Crystal Reports editions and versions

Crystal Reports comes in different editions and versions depending on your needs and budget. The main editions are:

• SAP Crystal Reports: This is the standard edition that offers all the essential features for creating and delivering reports. It is suitable for small and medium-sized businesses or individual users.

• SAP Crystal Server: This is the server-based edition that offers additional features for managing, distributing, and scheduling reports. It is suitable for larger organizations or teams that need centralized report management.

• SAP Crystal Dashboard Design: This is the add-on edition that offers additional features for creating interactive dashboards and visualizations from your reports. It is suitable for users who want to enhance their reports with dynamic graphics and charts.

The latest version of Crystal Reports is 2016, which was released in March 2016. It offers some new features and improvements over the previous versions, such as:

• Support for Windows 10 operating system

• Support for Office 2016 applications

• Support for SAP HANA database

• Improved performance and stability

• New chart types and options

• New export formats such as XLSX and DOCX

• New formula functions and operators

• New parameter types such as date range and boolean

• New report templates and samples

How to download Crystal Reports 2016?

Prerequisites and system requirements

Before you download Crystal Reports 2016, you need to make sure that your computer meets the minimum system requirements for the software. You also need to have a valid SAP account and license key to access the download page and activate the software. Here are the prerequisites and system requirements for Crystal Reports 2016:

• SAP account: You need to have a SAP account to log in to the SAP Software Downloads website and download the software. If you don't have one, you can create one for free by following the instructions on this page.

• License key: You need to have a license key to install and activate Crystal Reports 2016. If you don't have one, you can request one by following the instructions on this page.

• Operating system: You need to have a Windows operating system that supports Crystal Reports 2016. The supported operating systems are Windows 7, Windows 8, Windows 8.1, Windows 10, Windows Server 2008 R2, Windows Server 2012, and Windows Server 2016.

• Processor: You need to have a processor that supports Crystal Reports 2016. The minimum processor requirement is Intel Pentium III or equivalent.

• Memory: You need to have enough memory to run Crystal Reports 2016. The minimum memory requirement is 512 MB of RAM.

• Disk space: You need to have enough disk space to install and store Crystal Reports 2016. The minimum disk space requirement is 2 GB of available hard disk space.

• Display: You need to have a display that supports Crystal Reports 2016. The minimum display requirement is 1024 x 768 screen resolution with at least 256 colors.

• Internet connection: You need to have an internet connection to download and update Crystal Reports 2016. The speed and quality of your internet connection may affect the download and update process.

Steps to download Crystal Reports 2016 from SAP website

Once you have met the prerequisites and system requirements, you can proceed to download Crystal Reports 2016 from the SAP website. Here are the steps to do so:

• Go to the SAP Software Downloads website and log in with your SAP account credentials.

• Under the tab "Installations and Upgrades", select "By Category".

• Under "By Category", select "Analytics Solutions".

• In the "Analytics Solutions" page, select "SAP Crystal Reports".

• Select the version of Crystal Reports that you want to download, such as "SAP Crystal Reports 2016".

• Select "Installation".

• It will then display the list of the available downloads for Crystal Reports 2016. Choose the file that matches your operating system and language preference, such as "CRYSTAL REPORTS SP05 WIN EN.zip".

• Click on the file name to start the download process. You may need to accept the terms and conditions before downloading.

• Save the file to your preferred location on your computer.

Steps to install Crystal Reports 2016 on your computer

After you have downloaded Crystal Reports 2016 from the SAP website, you can install it on your computer. Here are the steps to do so:

How to download Crystal Reports 2016 from SAP website

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• Locate the downloaded file on your computer and extract it using a zip utility program.

• Open the extracted folder and double-click on the setup.exe file to launch the installation wizard.

• Follow the instructions on the installation wizard to complete the installation process. You may need to enter your license key and choose your installation options during the process.

• After the installation is finished, you can launch Crystal Reports 2016 from your Start menu or desktop shortcut.

How to update Crystal Reports 2016?

How to check for updates and patches

Crystal Reports 2016 is regularly updated and patched by SAP to fix bugs, improve performance, and add new features. It is recommended that you check for updates and patches periodically to keep your software up to date and secure. Here are the steps to check for updates and patches:

• Launch Crystal Reports 2016 from your Start menu or desktop shortcut.

• On the menu bar, click on "Help" and then select "Check for Updates".

• It will then open a web browser and direct you to the SAP Support Portal. You may need to log in with your SAP account credentials.

• On the SAP Support Portal, you can see the list of the available updates and patches for Crystal Reports 2016. You can also search for specific updates or patches by using the filters or keywords.

• Compare the version number and release date of the updates and patches with your current version of Crystal Reports 2016. You can check your current version by clicking on "Help" and then selecting "About SAP Crystal Reports".

• If you find any updates or patches that are newer than your current version, you can download them by clicking on the file name.

How to download and apply updates and patches

After you have checked for updates and patches, you can download and apply them to your Crystal Reports 2016. Here are the steps to do so:

• Save the downloaded file to your preferred location on your computer.

• Close Crystal Reports 2016 if it is running.

• Locate the downloaded file on your computer and double-click on it to launch the installation wizard.

• Follow the instructions on the installation wizard to complete the installation process. You may need to enter your license key and choose your installation options during the process.

• After the installation is finished, you can launch Crystal Reports 2016 from your Start menu or desktop shortcut.

• Verify that the update or patch has been applied successfully by checking the version number and release date on the "About SAP Crystal Reports" window.

How to troubleshoot common issues with updates and patches

Sometimes, you may encounter some issues or errors when downloading or applying updates and patches for Crystal Reports 2016. Here are some tips to troubleshoot common issues:

• If you have trouble downloading the file from the SAP Support Portal, try using a different web browser or clearing your browser cache.

• If you have trouble installing the file, make sure that you have enough disk space, memory, and administrator privileges on your computer.

• If you have trouble activating the file, make sure that you have a valid license key and internet connection.

• If you have trouble running Crystal Reports 2016 after applying the update or patch, make sure that you have restarted your computer and closed any other applications that may interfere with Crystal Reports 2016.

• If you still have trouble with Crystal Reports 2016 after applying the update or patch, you can contact SAP Support for further assistance.

How to use Crystal Reports 2016?

How to create, design, and format reports

One of the main functions of Crystal Reports 2016 is to create, design, and format reports from your data. You can use the built-in report templates and wizards to create reports quickly and easily, or you can use the blank report option to create reports from scratch. Here are the steps to create, design, and format reports:

• Launch Crystal Reports 2016 from your Start menu or desktop shortcut.

• On the menu bar, click on "File" and then select "New".

• It will then display the "Create a New Report" dialog box. You can choose from three options: "Blank Report", "Standard Report", or "Report Wizard".

• If you choose "Blank Report", you can start with a blank canvas and add your own data sources, fields, sections, and elements to your report. You can use the "Database Expert" to connect to your data sources, the "Field Explorer" to drag and drop fields onto your report, the "Section Expert" to add and modify sections on your report, and the "Format Editor" to change the appearance and behavior of your report elements.

• If you choose "Standard Report", you can start with a predefined report template that matches your data source and report type. You can use the "Standard Report Creation Wizard" to select your data source, fields, groups, summaries, charts, and layout for your report. You can also customize your report further by using the tools mentioned above.

• If you choose "Report Wizard", you can start with a guided process that helps you create a report step by step. You can use the "Report Wizard" to select your data source, fields, groups, summaries, charts, layout, style, and title for your report. You can also customize your report further by using the tools mentioned above.

• After you have created your report, you can save it as a .rpt file on your computer or export it to another format such as PDF, Excel, Word, HTML, XML, and more.

How to share and access reports

Another function of Crystal Reports 2016 is to share and access reports with others. You can share your reports via email, web portals, or mobile devices. You can also access reports that are stored on SAP Crystal Server or other locations. Here are the steps to share and access reports:

• Launch Crystal Reports 2016 from your Start menu or desktop shortcut.

• Open the report that you want to share or access.

• If you want to share your report via email, click on the "Email" button on the toolbar. It will then open your default email client and attach your report as a .rpt file or another format that you choose. You can then enter the recipient's email address and send the email.

• If you want to share your report via web portals, click on the "Publish" button on the toolbar. It will then open the "Publish Report" dialog box. You can then enter the URL of the web portal where you want to publish your report, such as SAP BusinessObjects BI platform or SAP Crystal Server. You may need to enter your login credentials and other options before publishing.

• If you want to share your report via mobile devices, click on the "Mobile" button on the toolbar. It will then open the "Mobile Report" dialog box. You can then enter the URL of the SAP Crystal Server where you want to publish your report for mobile access. You may need to enter your login credentials and other options before publishing.

• If you want to access a report that is stored on SAP Crystal Server or another location, click on the "Open" button on the toolbar. It will then open the "Open Report" dialog box. You can then browse or search for the report that you want to open from SAP Crystal Server or other locations such as local folders, network drives, FTP sites, web services, etc. You may need to enter your login credentials and other options before opening.

How to connect to various data sources

A third function of Crystal Reports 2016 is to connect to various data sources that contain your data. You can connect to a wide range of data sources such as databases, spreadsheets, text files, web services, XML files, SAP systems, and more. Here are the steps to connect to various data sources:

• Launch Crystal Reports 2016 from your Start menu or desktop shortcut.

• Create a new report or open an existing report.

• On the menu bar, click on "Database" and then select "Database Expert".

• It will then open the "Database Expert" dialog box. You can then see the list of the available data sources on the left pane and the list of the selected data sources on the right pane.

• To add a new data source, expand the category that matches your data source type, such as "OLE DB (ADO)", "ODBC (RDO)", "Excel Files", "XML Files", etc.

• Select the subcategory that matches your data source name, such as "Microsoft OLE DB Provider for SQL Server", "Microsoft Excel Driver", "XML File", etc.

• Click on the ">" button to move the subcategory to the right pane.

• Double-click on the subcategory to open the connection dialog box. You can then enter the connection details for your data source, such as server name, database name, user name, password, file name, etc.

• Click on "OK" to confirm the connection. You can then see the tables, views, stored procedures, and other objects from your data source on the right pane.

• To add an object to your report, select it and click on the ">" button to move it to the bottom pane. You can also drag and drop it to the bottom pane.

• To remove an object from your report, select it and click on the "<" button to move it back to the top pane. You can also drag and drop it back to the top pane.

• To join two or more objects from different data sources, click on the "Links" tab on the top of the dialog box. You can then drag and drop a field from one object to another object to create a link. You can also modify or delete a link by right-clicking on it and selecting the appropriate option.

• After you have added all the data sources and objects that you need for your report, click on "OK" to close the dialog box. You can then see the fields from your data sources on the "Field Explorer" window. You can drag and drop them onto your report design.

Conclusion

In this article, we have shown you how to download, install, update, and use Crystal Reports 2016, a powerful and versatile business intelligence reporting tool. We hope that this article has helped you understand how Crystal Reports 2016 can help you analyze your data and create professional-looking reports. If you have any questions or feedback, please feel free to leave a comment below.

FAQs

Here are some frequently asked questions about Crystal Reports 2016:

Q: How much does Crystal Reports 2016 cost?

A: The price of Crystal Reports 2016 depends on the edition and license type that you choose. The standard edition of Crystal Reports 2016 costs $495 per user for a perpetual license or $195 per user per year for a subscription license. The server-based edition of Crystal Reports 2016 costs $2500 per named user or $14,000 per concurrent user for a perpetual license or $1000 per named user or $5600 per concurrent user per year for a subscription license. The add-on edition of Crystal Reports 2016 costs $495 per user for a perpetual license or $195 per user per year for a subscription license. You can also get discounts for volume purchases or academic licenses. For more information, please visit this page.

Q: How can I get a free trial of Crystal Reports 2016?

A: You can get a free trial of Crystal Reports 2016 by following these steps:

• Go to this page and fill out the form with your personal and business information.

• Click on "Submit" to receive an email with a link to download Crystal Reports 2016.

• Download and install Crystal Reports 2016 on your computer.

• Activate Crystal Reports 2016 with the trial key that you received in your email.

You can use Crystal Reports 2016 for free for 30 days. After that, you need to purchase a license key to continue using it.

Q: How can I learn more about Crystal Reports 2016?

A: You can learn more about Crystal Reports 2016 by visiting these resources:

• The official website of Crystal Reports, where you can find product information, features, benefits, pricing, customer stories, and more.

• The official documentation of Crystal Reports, where you can find user guides, tutorials, reference manuals, best practices, and more.

• The official community of Crystal Reports, where you can find forums, blogs, videos, web inars, events, and more.

• The official training of Crystal Reports, where you can find online courses, certifications, assessments, and more.

• The official support of Crystal Reports, where you can find technical support, customer service, product updates, patches, and more.

Q: How can I migrate from an older version of Crystal Reports to Crystal Reports 2016?

A: You can migrate from an older version of Crystal Reports to Crystal Reports 2016 by following these steps:

• Backup your existing reports and data sources before migrating.

• Uninstall your older version of Crystal Reports from your computer.

• Download and install Crystal Reports 2016 on your computer.

• Open your existing reports with Crystal Reports 2016 and save them as .rpt files.

• Test your reports and data sources with Crystal Reports 2016 and make any necessary adjustments or modifications.

You can also use the "Report Conversion Tool" to convert multiple reports at once. You can find the tool in the "Tools" folder of your Crystal Reports 2016 installation directory.

Q: How can I create a table in Crystal Reports 2016?

A: You can create a table in Crystal Reports 2016 by following these steps:

• Create a new report or open an existing report.

• On the menu bar, click on "Insert" and then select "Table".

• It will then open the "Insert Table" dialog box. You can then specify the number of rows and columns for your table, the width and height of your cells, the border style and color, and the alignment and spacing of your text.

• Click on "OK" to insert the table on your report design.

• You can then drag and drop fields or text objects onto your table cells. You can also resize, move, or format your table as needed.

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